{"id":15888,"date":"2023-03-17T06:36:04","date_gmt":"2023-03-17T10:36:04","guid":{"rendered":"https:\/\/orcomus.com\/our-services\/outsourcing-and-operational-support\/"},"modified":"2026-02-12T05:41:09","modified_gmt":"2026-02-12T10:41:09","slug":"outsourcing-and-operational-support","status":"publish","type":"page","link":"https:\/\/orcomus.com\/en\/our-services\/outsourcing-and-operational-support\/","title":{"rendered":"Outsourcing and operational support"},"content":{"rendered":"<p><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-overflow:visible;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-one-full fusion-column-first fusion-column-last\" style=\"--awb-bg-size:cover;\"><div class=\"fusion-column-wrapper fusion-flex-column-wrapper-legacy\"><div class=\"fusion-text fusion-text-1\" style=\"--awb-text-transform:none;\"><h3 style=\"text-align: left;\">For a company setting up in the United States, outsourcing the accounting and financial function offers many advantages: securing accounting and payroll management within the standards, access to excellent legal, tax and social consulting expertise, and consequently optimization of its business development activities.<\/h3>\n<p>ORCOM provides outsourced management of all or part of the financial management of French and international groups and their subsidiaries in the United States (tax, accounting, consolidation).<\/p>\n<p>By delegating your accounting and social functions to ORCOM, you benefit from a global outsourcing offer that goes from the domiciliation of your structure to the establishment of payrolls.<\/p>\n<\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-separator fusion-full-width-sep\" style=\"margin-left: auto;margin-right: auto;margin-top:10px;margin-bottom:30px;width:100%;\"><div class=\"fusion-separator-border sep-single sep-solid\" style=\"--awb-height:20px;--awb-amount:20px;border-color:#dbe2ea;border-top-width:1px;\"><\/div><\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-text fusion-text-2\" style=\"--awb-text-transform:none;\"><div class=\"wp-block-columns\">\n<div class=\"wp-block-column\">\n<div class=\"wp-block-columns\">\n<div class=\"wp-block-column\">\n<h3 class=\"has-text-align-left\"><strong><span style=\"color: #0b5394; font-weight: bold;\"><strong>DOMICILIATION<\/strong><\/span><\/strong><\/h3>\n<ul>\n<li>Providing an address and an office<\/li>\n<li>Receiving mail and customer checks<\/li>\n<li>Mail transmission in France by e-mail after scanning<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<div class=\"wp-block-column\">\n<h3 class=\"has-text-align-left\" style=\"text-align: left;\"><strong><span style=\"color: #0b5394; font-weight: bold;\"><strong>SALES<\/strong><\/span><\/strong><\/h3>\n<ul>\n<li>Issuance and mailing of sales invoices<\/li>\n<li>Checks deposit in the bank<\/li>\n<li>Reporting on the evolution of the customer portfolio to the head office<\/li>\n<li>Invoicing \/ Client follow-up<\/li>\n<li>Permanent cash position<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<div class=\"wp-block-columns\">\n<div class=\"wp-block-column\">\n<h3 class=\"has-text-align-left\" style=\"text-align: left;\"><strong><span style=\"color: #0b5394; font-weight: bold;\"><strong>PAYROLL<\/strong><\/span><\/strong><\/h3>\n<ul>\n<li>Commission calculation<\/li>\n<li>Payroll coordination with external organization according to the chosen frequency (semi-monthly, monthly&#8230;)<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<div class=\"wp-block-column\">\n<h3 class=\"has-text-align-left\" style=\"text-align: left;\"><strong><span style=\"color: #0b5394; font-weight: bold;\"><strong>HUMAN RESOURCES<\/strong><\/span><\/strong><\/h3>\n<ul>\n<li>Coordination of medical insurance<\/li>\n<li>Advice on Company Policies (internal operating rules of the local structure)<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<div class=\"wp-block-columns\">\n<div class=\"wp-block-column\">\n<h3 class=\"has-text-align-left\" style=\"text-align: left;\"><strong><span style=\"color: #0b5394; font-weight: bold;\"><strong>EXPENSES<\/strong><\/span><\/strong><\/h3>\n<ul>\n<li>Receipt of supplier invoices<\/li>\n<li>Transmission of the scanned invoices to the head office<\/li>\n<li>Request for payment authorization (or direct debit)<\/li>\n<li>Issuance of payment with (or without) delegation of signature on bank accounts<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<div class=\"wp-block-column\">\n<h3 class=\"has-text-align-left\"><strong><span style=\"color: #0b5394; font-weight: bold;\"><strong>INVENTORY<\/strong><\/span><\/strong><\/h3>\n<ul>\n<li>Computerized follow-up of the inventory<\/li>\n<li>Inventory reconciliation<\/li>\n<\/ul>\n<\/div>\n<p>&nbsp;<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<\/div>\n<\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-separator fusion-full-width-sep\" style=\"margin-left: auto;margin-right: auto;width:100%;\"><\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-clearfix\"><\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-2 hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-overflow:visible;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-1 fusion_builder_column_1_1 1_1 fusion-one-full fusion-column-first fusion-column-last\" style=\"--awb-bg-size:cover;\"><div class=\"fusion-column-wrapper fusion-flex-column-wrapper-legacy\"><div class=\"fusion-text fusion-text-3\" style=\"--awb-text-transform:none;\"><h2><span style=\"color: #0b5394; font-weight: bold;\"><strong>FINANCE DEPARTMENT ORGANIZATION:<\/strong><\/span><\/h2>\n<p>&nbsp;<\/p>\n<p style=\"margin: 0cm 0cm 15.0pt 0cm;\"><span style=\"font-family: Montserrat;\">ORCOM acts as CFO and relies on an internal team \/ assistant.<\/span><\/p>\n<p><strong>Part-time CFO&#8217;s scope of action:<\/strong><\/p>\n<ul>\n<li>Train the people in the finance department, define and supervise their work<\/li>\n<li>Produce reports, summary performance indicators and financial analyses for management<\/li>\n<li>Ensure, if necessary, the financial management of the company during a preliminary mission of 1 or 2 months.<\/li>\n<\/ul>\n<p>The approach suggested by ORCOM is to work in pairs with the CFO<\/p>\n<p><span class=\"has-inline-color has-luminous-vivid-orange-color\"><strong>\u2794<\/strong><\/span>\u00a0<strong>ORCOM &#8211; Internal company assistant<\/strong><\/p>\n<p><strong>This choice of organization has the following advantages for the company:<\/strong><\/p>\n<ul>\n<li>Independence in the daily management of the finance department<\/li>\n<li>Skills transfer to the assistant finance director<\/li>\n<li>Optimizing the intervention of the financial director<\/li>\n<\/ul>\n<p><span class=\"has-inline-color has-luminous-vivid-orange-color\"><strong>\u2794<\/strong><\/span>\u00a0<strong>ORCOM \u2013 intervention only on high value-added tasks<\/strong><\/p>\n<p><strong>Finance Department Management:<\/strong><\/p>\n<p>The finance department is managed in pairs with the executive (or assistant executive) or operational manager and ORCOM, who acts as functional manager. This dual management &#8211; and its inclusion in the organizational chart &#8211; is important to ensure the legitimacy of the finance department. During the first interventions, sufficient time must be given to the team to train them and to get them used to the new organization. As the presence of the external CFO in the office is rare, creating a bond of trust between the team and the external CFO from the outset is essential.<\/p>\n<p><strong>The roles of the ORCOM in the USA CFO as a functional leader:<\/strong><\/p>\n<ul>\n<li>Definition of the scope \/ procedures of each member of the finance department<\/li>\n<li>Training in the concepts \/ tables used for the financial management of the company<\/li>\n<li>Control of tasks performed \/ correction<\/li>\n<li>Quarterly maintenance<\/li>\n<\/ul>\n<p>If the finance department is composed of several members, the ORCOM in the USA CFO will rely on an internal assistant. For all technical questions, employees can ask the ORCOM in the USA CFO directly (email, phone).<\/p>\n<\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-separator fusion-full-width-sep\" style=\"margin-left: auto;margin-right: auto;margin-top:10px;margin-bottom:30px;width:100%;\"><div class=\"fusion-separator-border sep-single sep-solid\" style=\"--awb-height:20px;--awb-amount:20px;border-color:#dbe2ea;border-top-width:1px;\"><\/div><\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-text fusion-text-4\" style=\"--awb-text-transform:none;\"><h2><span style=\"color: #0b5394; font-weight: bold;\"><strong>GENERATE REPORTS AND PERFORMANCE INDICATORS, AND CARRY OUT FINANCIAL ANALYSIS<\/strong><\/span><\/h2>\n<p>The second role of the ORCOM in the USA CFO is to generate reports for management that provide an overview of the company&#8217;s health and performance indicators that allow for the evaluation of possible development paths.<\/p>\n<p><strong>The summary tables are done by the ORCOM in the USA CFO for the following reasons:<\/strong><\/p>\n<ul>\n<li>Verification &#8211; Consolidation and correction of tables managed by the finance department<\/li>\n<li>Management of confidential information: integration of salary costs, margin calculations, etc.<\/li>\n<li>Computer and financial skills: the production of summary tables requires both proficiency in IT tools and a clear vision of the objectives of the summary<\/li>\n<\/ul>\n<p>The objective of the performance indicators &#8211; illustrated with graphs &#8211; is to provide the manager with the only relevant information before making a decision: overall health of the company, cash flow, margins by project, variable and fixed costs of the company by expense item, etc.<\/p>\n<p>These documents, combined with the financial analysis of ORCOM &#8211; your privileged contact &#8211; provide an outside view of the health and evolution of your company.<br \/>\nDeveloping an adapted financial management &#8211; The implementation of an external financial management often implies a complete overhaul of the company&#8217;s financial management and the development of a solution adapted to its needs. This groundwork is done early in the collaboration via a one or two month mission &#8211; a phase of getting to know the company and its players, developing customized tools and integrating the ORCOM in the USA CFO. The preferred software is Excel as it adapts to the needs of a large number of SMEs. The implementation of an integrated management software package can also be studied.<\/p>\n<\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-separator fusion-full-width-sep\" style=\"margin-left: auto;margin-right: auto;width:100%;\"><\/div><div class=\"fusion-sep-clear\"><\/div><div class=\"fusion-clearfix\"><\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-3 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-margin-bottom:30px;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"max-width:1216.8px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-2 fusion_builder_column_1_2 1_2 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:50%;--awb-margin-top-large:15px;--awb-spacing-right-large:3.84%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:3.84%;--awb-width-medium:100%;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div style=\"text-align:left;\"><a class=\"fusion-button button-flat button-medium button-custom fusion-button-default button-1 fusion-button-default-span fusion-animated\" style=\"--button_accent_color:#ffffff;--button_accent_hover_color:#ffffff;--button_border_hover_color:#f16f2f;--button-border-radius-top-left:25px;--button-border-radius-top-right:25px;--button-border-radius-bottom-right:25px;--button-border-radius-bottom-left:25px;--button_gradient_top_color:#f16f2f;--button_gradient_bottom_color:#f16f2f;--button_gradient_top_color_hover:#f16f2f;--button_gradient_bottom_color_hover:#f16f2f;\" data-animationType=\"fadeInLeft\" data-animationDuration=\"1.0\" data-animationOffset=\"top-into-view\" target=\"_self\" href=\"\/en\/#about\"><span class=\"fusion-button-text awb-button__text awb-button__text--default\">About us<\/span><\/a><\/div><\/div><\/div><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-3 fusion_builder_column_1_2 1_2 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:50%;--awb-margin-top-large:15px;--awb-spacing-right-large:3.84%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:3.84%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-no-small-visibility\" style=\"text-align:right;\"><a class=\"fusion-button button-flat button-medium button-custom fusion-button-default button-2 fusion-button-default-span fusion-animated\" 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